City Hall Conference Rooms
Groups of public and not for profit organizations as specified in City Policy Number 301 may use the City Commission Chambers and/or 2nd floor conference rooms on a first-come, first-serve basis when approved by Facilities Director (or designee), available, and not in conflict with any scheduled meeting of the Tallahassee City Commission or city departments. Confirmation of availability will be within 24 hours (work days only) of request. The 3rd and 4th floor conference rooms and individual department conference rooms are not available to public and not for profit organizations. The City Manager or his/her designee is authorized to rescind meetings of public and not for profit groups; any meeting at any time may be cancelled. You will be notified regarding the cancellation. Please be advised that there may be costs associated with your reservation to cover any security and/or media services.
Reservation Instructions and Options
Complete the Conference Room Reservation Form and return to Facilities via email at buildingservices@talgov.com. You may also choose to mail the completed form to Conference Room Reservations, Facilities Department, 300 S. Adams St., Box A3, Tallahassee, FL or Deliver to City Hall, Facilities, First Floor, at the address listed above.
An invoice will be mailed or emailed to the organization within 30 days of request or if reservation is within 30 days, an invoice will be mailed or emailed within 5 days. Instructions are on the invoice form for completion. Please note all required fees must be received prior to the event or reservation will be canceled. Follow the instructions on the invoice and submit the payment as requested.
Facilities will confirm room reservation after verification the room is available for the requested time and the room is approved for scheduling.
If you have any questions on your reservation, please contact Facilities at 850-891-8650. Cancellations should be emailed to buildingservices@talgov.com as soon as possible.
Meetings may begin between 8 a.m. and 7 p.m., and end by 10 p.m. on the days City Hall is open. No meetings will be scheduled on weekends or holidays, unless specifically authorized by the City Manager or his/her designee. No food or beverages will be allowed in the City Commission Chambers. No alcoholic beverages are allowed in City Hall, unless specifically authorized by the City Manager or his/her designee. Smoking is not allowed in City Hall.
Agreement form, the rooms will be set up in their default layouts which are:
- Commission Chambers - Audience Style with a Podium
- Tallahassee Room - U-Shape with Tablet at the Front
- Florida Room - Table in Center of Room with 12 Chairs
Available Rooms & Setups
City Hall Commission Chambers
4250 square feet of meeting space
Audience Layout
- up to 150 audience members
Panel Layout
- up to 9 panelists
- up to 140 audience members
Workshop Layout
- up to 16 workshop members
- up to 130 audience members
Tallahassee Room
974 square feet of meeting space
Reverse Large U-Shape Layout
Large Hollow Square Layout
Small Reverse U-Shape Layout
Florida Room
432 square feet of meeting space
Workshop Layout
- up to 12 people at the table
- up to 10 people in the audience
Mezzanine
1200 square feet of usable space
High Top Table Layout
- up to 40 people if you use tables, 60 if no tables
- up to 10 high top tables
- up to 4 sign in tables
- up to 4 food tables
- white tablecloth rentals available for high top tables
- optional white disposable tablecloths available for purchase for sign in and food tables